8.01 The board of directors shall consist of the following officers:

The term of office for all directors will be one (1) year and shall run from

April 1 through March 31.

The nominating committee shall report back to the board of directors, not later than the regularly scheduled board of directors meeting for February,

their selection of (at least) one candidate for each of the elective board offices. Further nominations for office may be made any time prior to the call for a vote on election night of anyone who will state their willingness to serve in the capacity for which they are nominated, or who has, prior to election night, filed with the secretary of the board, a signed, written document so stating.

8.08 The Vice President shall:

a. assist the president, and assume the duties of the president in the president's absence.

b. be chairman of the programs committee which will coordinate speakers or guests for each monthly meeting.

8.09 The Secretary shall:

a. maintain a record of the proceedings of each meeting of HADP and of the board of directors;

b. maintain a file of all official documents concerning the corporation and see to the timely filing of state reports required to maintain corporate status;

c. receive the correspondence directed to HADP and distribute it to the proper officers and committees, in the absence of another director having been assigned such duties;

d. handle general correspondence relating to HADP, in the absence of another director having been assigned such duties.

e. maintain the current and accurate list of all members, email, fax, phone numbers and addresses.

f. shall oversee the production of newsletters, advertising, announcements, and other official communications of the group.

6

Houston Association of Delphi Professionals

CONSTITUTION AND BYLAWS 

8.10 The Treasurer shall:

a. be responsible for the safekeeping of HADP funds in a financial

institution known and approved by the board of directors;

b. issue receipts when requested or when deemed necessary;

c. collect, account for, and make timely deposits of all funds due HADP and make disbursements as needed, or authorized by the board of directors;

d. maintain accurate financial records which shall be available for audit when requested by the board of directors, or an audit committee appointed thereby;

e. see to the timely filing of all required state and federal forms and tax returns;

f. if required by the board of directors, give the organization a bond in the amount and with the surety or sureties specified by the board for faithful performance of the duties of the office and for the restoration of

all its books, papers, vouchers, money, and other property of every kind in the possession or under the control of the treasurer on his or her death,

a. see that each general meeting has appropriate facilities, equipment and materials;

b. be responsible for coordinating activities during monthly meetings;

c. maintain a list of upcoming programs and events with support from the board of directors.

8.12 The Director of Membership shall:

a. see that each new member is registered properly;

b. extend membership and HADP information into the community, including directing and coordinating activities engaged in for promoting HADP and increasing membership;

c. generally assist and direct the growth of HADP's membership base.

8.13 The Directors-at-large shall:

a. assist the president in any area the president may see fit;

b. act as a stabilizing influence on HADP, and as ombudspersons for members

in matters regarding the general membership or other matters in which such

third-party intervention might be helpful in settling a dispute between

members or between a member, or members, and the general public;

c. function in a long range planning capacity for HADP.

SECTION 9: Elections

9.01 Elections shall be held at the regular monthly meeting in March of each

year. In the event

of lack of a quorum, elections shall be held at the next regular meeting at which a quorum is

present and all officers shall serve until such elections, subordinating the provisions of Section

9.02.

9.02 Term of office shall be one year, and all officers shall assume their responsibilities immediately following the election.

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If you have specific questions about elections or the board of officers please send them to:

info@hadp.org